From: Shawn McGerr
Sent: Thursday, March 12, 2020, 9:50 PM
To: Chair SD46DFL
Subject: Cancelled – March 14th – DFL SD46 Convention

 

Good evening,

I have just received word from the DFL State Party that our convention scheduled for Saturday, March 14th is now cancelled.
We will begin working on a rescheduled Virtual Convention for a date later in April. As we solidify details I will share them with you.
I have copied the official press release below.
Please pass this along to anyone in your circle who may be of interest. If you provided your email address to us at caucus you are on this email list and we will be calling those tomorrow who we do not have emails for.
Please let me know if you have any questions or concerns. I will do my best to get back to everyone in a timely manner, but it may take some time. There are over 280 people on this email list and I have many vendors, suppliers, campaigns, and volunteers to contact over the next 24 hours.
For the time being we’ll step up our efforts to keep everyone informed via emails, website, and social media. Make sure you are watching those over the coming days and weeks for more information.
Thanks for your patience and dedication to the DFL.

Shawn McGerr (she/her)
Chair, DFL SD46

DFL Executive Committee Approves Emergency Measures to Protect Against Coronavirus

St. Paul – This evening, the Minnesota Democratic-Farmer-Labor Party’s Executive Committee met and approved a slate of emergency measures designed to combat the spread of COVID-19. These measures include:

  • All conventions scheduled from March 14th – May 1st are postponed. The Minnesota DFL is working on scheduling virtual conventions starting in April.
  • The Minnesota DFL will limit the business of all conventions, from OU to state, to only essential items: election of delegates and alternates, election of CD/state pre-convention standing committee members, conferring endorsements, and voting on resolutions.
  • The Minnesota DFL will prohibit any official DFL sponsored event, at all levels in the party, where more than 25 people would gather in person from occurring from March 14th – May 1st.  This includes fundraisers, party meetings, social events, unit central committees, conventions, etc.
  • The Minnesota DFL will shift all campaign organizing efforts, including direct voter contact, from in-person work to virtual work, and we encourage campaigns to do the same.
  • The Minnesota DFL Headquarters will not be available for DFL or public meetings from March 14th- May 1st.
  • The Minnesota DFL Headquarters will be closed to the public.  Only credentialed personnel, party leaders, and elected officials will be permitted to access the building from March  14th – May 1st.

Ken Martin, Chairman of the Minnesota Democratic-Farmer-Labor Party released the following statement:

“The Minnesota DFL is committed to doing everything we can to halt the spread of COVID-19 and protect the health and well-being of all Minnesotans. Tonight, the Minnesota DFL’s State Executive Committee approved significant changes to our convention schedule which will allow us to conduct essential party business while dramatically lowering the risk of coronavirus transmission.

“The Minnesota DFL will immediately shift all conventions without contested endorsements from in-person events to teleconferences. All conventions with contested endorsements will be postponed for a period of six weeks. The Minnesota DFL will continue to monitor the situation carefully and may make future changes in consultation with public health experts.

“This was not an easy decision to make, however we are currently in the middle of one of the worst public health crises in the past century and the Minnesota DFL is committed to doing our part to keep our party members, candidates, elected officials, and the public at large safe during this difficult time.”

 

Below is a more detailed explanation of the changes adopted by the Minnesota DFL’s State Executive Committee. These changes are set to expire after the Minnesota DFL state convention:

 

DFL CALL TO CONVENTION

  • ORGANIZING UNIT CONVENTIONS: All conventions scheduled from March 14th – May 1st  are postponed.
    • For those conventions with no competitive endorsement contests, the OU must hold their convention using teleconferencing software which the Minnesota DFL will provide at no cost to the OU.  The convention must be rescheduled to one of the following weekend days, April 4th and 5th, April 18th and 19th, or April 25th and 26th.  The Minnesota DFL will provide training to OU leadership on the technology as well as help administer the technology for each convention. These OUs will be asked to select a three-hour window of time during which the convention will take place from a list that the Minnesota DFL will distribute. This will allow state party staff to assist with conventions.
    • For those conventions with a competitive endorsement contest, the OU must hold their convention in person on one of the following weekend days, May 2nd and 3rd, or May 9th.  The DFL will provide financial assistance to those units who incur significant financial hardship as a result of changing the convention date.
  • SENATE DISTRICTS CONVENTIONS:  All conventions scheduled from March 14th – May 1st are postponed.
    • The SD NON-ENDORSING UNIT must hold their convention using the teleconferencing software which the Minnesota DFL will provide at no cost to the SD NON-ENDORSING UNIT.  The convention must be rescheduled to one of the following weekend days, May 2nd and May 3rd, or May 9th. The Minnesota DFL will provide training to SD NON-ENDORSING UNIT leadership on the technology as well as help administer the technology for each convention.
    • For those conventions with a competitive endorsement contest, the OU must hold their convention in person on one of the following weekend days, May 2nd and 3rd, or May 9th.  The DFL will provide financial assistance to those units who incur significant financial hardship as a result of changing the convention date.
  • CONGRESSIONAL DISTRICT CONVENTIONS:  CD conventions scheduled on May 2nd and May 9th are postponed to May 16th and May 17th.
  • STATE CONVENTION PRE-CONVENTION COMMITTEE MEETINGS:  The in-person State Convention Pre-Convention Meetings scheduled for May 2nd and 3rd will be postponed to Friday, May 29th in Rochester, MN. At the discretion of the committee conveners, meetings may be held prior to May 29th using DFL-provided teleconferencing or video conferencing software. Resolutions must be submitted by May 15th.

RULES & BYLAWS

  • Loosening the requirements on party notification of events:  forgo notification requirements for party meetings, conventions, endorsements, etc.
  • Allow party units to conduct conventions via telephonic, internet, or other electronic means.
  • Allow delegates to conventions to carry up to (1) proxy vote for delegates who are unable to attend in-person conventions. These proxies must be instructed as to the vote preferences of the delegates not in attendance. Proxy instructions should be ranked whenever possible.
  • Prohibit walking sub-caucuses at conventions held via teleconferencing or video conferencing and elect all delegates from OU conventions to the CD/State convention as at-large delegates. The presidential preference of delegates will be recorded.
  • Limit the business of all conventions, from OU to state, to only essential items: election of delegates and alternates, election of CD/state pre-convention standing committee members, conferring endorsements, and voting on resolutions. All other business will be deferred automatically to the next regularly scheduled central committee meeting of that unit.
  • The Minnesota DFL will prohibit any official DFL sponsored event, at all levels in the party, where more than 25 people would gather in person from occurring from March 14th – May 1st.  This includes fundraisers, party meetings, social events, unit central committees, conventions, etc.
    • Meetings below 25 people should be moved to teleconference if possible. If they must be in-person, meetings should be conducted swiftly and limited to essential business.
    • The Minnesota DFL’s rules will be superseded by those of federal, state, and local public health authorities should the rules of public health experts be more strict than those implemented by the Minnesota DFL.
  • For those units that meet via teleconferencing or video conferencing, and where no contested endorsement occurs, the following will be allowed:
    • Alternates will be automatically upgraded to full voting delegates.
    • The DFL party will officially chair the convention in order to run teleconferencing and video conferencing software.
    • Candidates for delegate to the state convention and congressional district convention must indicate to the Minnesota DFL their intent to run one week prior to the convention.
    • Candidates for endorsement for legislative office must indicate to the Minnesota DFL their intent to run one week prior to the convention.
    • Candidates for election to congressional district pre-convention committees must indicate to the Minnesota DFL their intent to run one week prior to the convention.
    • Debate on resolutions will be limited to one speech in favor and one against.

 

OFFICE PROTOCOL

  • The Minnesota DFL will shift all campaign organizing efforts, including direct voter contact, from in-person work to virtual work, and we encourage campaigns to do the same.
  • The Minnesota DFL Headquarters will not be available for DFL or public meetings from March 14th- May 1st.
  • The Minnesota DFL Headquarters will be closed to the public.  Only credentialed personnel, party leaders, and elected officials will be permitted to access the building from March  14th – May 1st.
  • No official staff travel out-of-state from March 14th – May 1st.

 

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Minnesota DFL, 255 Plato Blvd, St Paul, MN 55107

 

Job Descriptions for SD46 

Treasurer: The Treasurer shall have the custody of the funds of the party and shall render written accounts of receipts and disbursements to each meeting of the District Central Committee.  The Treasurer shall also make a full report to the District Convention and timely reports to the State Ethical Practices Board as required by law using recognized accounting software.  The Treasurer shall prepare a two- year budget with the District Chair, Vice Chair, and the Fundraising Director by each year’s May meeting.

Directors: There shall be Eleven (11) Directors. Each Director shall be assigned an area of responsibility or assigned a duty by the Executive Committee or serve on a standing Committee of the senate district.

Fund Raising Supervisor. The Fund Raising Supervisor shall have the duty of organizing, supervising, and coordinating fundraising projects and financial programs for the Senatorial District and the preparation of the district budget in conjunction with the Chair, Vice Chair and the Treasurer.  This Director also will serve as the Chair of the Fundraising Committee.

Web Supervisor. To create and maintain, with assistance from the District, a District website and serve as a resource for the District and to candidates and elected officials regarding web page issues. The Web Supervisor shall also be a member of the Technology and Communication Committee.

 Data Base Supervisor. To maintain a District data base of active Party members and to serve as a resource to the District and to candidates regarding software, hardware and data base concern s. The Data Base Supervisor shall also be a member of the Technology and Communication Committee.

 Deputy Treasurer. To assist the Treasurer with banking, reporting, and other duties.  The duties of the Deputy Treasurer shall be set by the Chair in consultation with the Treasurer and such other members of the Central Committee as the Chair sees fit to include. The Deputy Treasurer shall also be a member of the Fundraising Committee.

 Events Supervisor. To coordinate, schedule, and register for Parades and Festivals that the Senate District wishes to participate. The Events Supervisor shall also be a member of the Volunteer and Events Committee.

 Communications Supervisor. To coordinate social media for the Senate District. The Communications Supervisor will work with Executive Committee and Web Supervisor on social messaging through use of Twitter, Facebook, and any other Social Media Account that represents the Senate District. The Communications Supervisor shall serve on the Technology and Communications committee.

 At Large Directors. All other Directors must serve on at least one of the standing committees.

Attendance Rule. Attendance is required at each duly-noticed Executive and Central Committee meeting.  A member may receive an excused absence by contacting the Senate District Chair, Vice Chair, or Secretary prior to the announced meeting. Any Executive Committee member who has two consecutive unexcused absences shall be contacted by the Senate District Chair to ascertain if that member still wants to serve. Any Executive Committee member who has three consecutive unexcused absences is automatically terminated as a member.  This vacancy shall be filled by the Central Committee at the earliest practicable time.

State Central committee members. State Central committee members shall attend the DFL State Central Committee representing Senate District 46. There will be 4 State Central committee Meetings per year plus there will be monthly Congressional District meetings that the State Central Committee will need to attend in the Congressional District that that member resides in. The State Central committee members shall be divided equally by the gender by whichever that State Central committee member would identify.

Standing Committees

Nominating Committee. A standing committee of no less than three (3) members of the Executive Committee shall be responsible between Conventions for nominating individuals to fill vacancies on the Central Committee. The standing Nominating Committee shall publicize all vacancies, recruit, and screen individuals for these vacancies, and present to the Central Committee recommended candidates.  They may recommend candidates to be considered by the Convention Nominated Committee formed following each caucus. The membership of the Nominating Committee shall be appointed by the District Chair.

Constitution and Bylaws Committee. A standing Constitution and Bylaws Committee of no less than three (3) members of the Executive Committee shall coordinate between Conventions all recommendations for amendments to the Bylaws of the DFL Party of Senate District 46. The standing Constitution and Bylaws Committee shall be responsible for publicizing between Conventions the intent to amend the Bylaws. The Bylaws may contain the functions, duties and procedures of the following:

Convention Committees.
Party Officers and Directors
Standing Committees
Subordinate organizations such as Ward Clubs
Other items as deemed necessary.

Resolutions of Support. Resolutions of Support Committee.  A standing committee of five (5) members shall be appointed by the Chair for recommendations for Resolutions of Support in non-partisan elections within the district.   The Committee shall consist, as far as possible, of at least one member from each municipality within the district.  This committee shall develop a list of questions to be posed to those seeking such resolutions, submit them to the district Officers for review, and amend the questions as needed.  They shall then screen all those seeking a resolution of support for that office using the same list of questions for each person. The Committee shall then recommend to the Chair all those it determines should receive a Resolution of Support.  The list of such persons need not be limited to one nor must the Committee recommend any person to the Chair. All persons wishing to receive a Resolution of Support shall then be invited to a District Central Committee meeting and the Central Committee shall vote on the issuance of Resolutions of Support. A resolution of support shall be valid only for the election year and office for which the resolution of support is granted.  Persons seeking a resolution of support shall screen with the resolution of support committee each time they wish to gain a resolution of support.”

1) All persons receiving a Resolution of Support from Senate District 46 can claim they have received the Resolution of Support from Senate District 46 but they cannot claim endorsement by Senate District 46 or the state DFL Party.

2)If Resolution of Support is approved by the Senate District 46 Central Committee the Senate District will provide the candidate with the following: VAN Access, a SD46 approved logo file (not to be altered accept in size), a one-time mention on the Senate District social media accounts (Twitter and Facebook).

3).The candidate may not use any other logos from the party or district accept the one provided to them.

4).The candidate may not use the word endorsement or any derivative of the word, they may not use any other description other than Resolution of Support.

5).Any reports of violation of the Resolution of Support will be investigated by the Review Committee which will consist of members of the Resolution of Support Committee and the 5 Senate District Officers. This committee will notify the candidate of a reported violation and suspend VAN Access during the investigation. The candidate will have three days from notification to respond to the reported violation and provide evidence in their defense. The Review Committee will then decide on an outcome of investigation and make a ruling within one week of the reported event.  The candidate will be notified of the outcome of the investigation. If the candidate is deemed to be in violation of the Resolution of Support VAN access will be revoked and the Senate District will make notifications via email, social media, and print media that the Resolution of Support has been revoked.

6).There will be no appeal process for violation of the Resolution of Support.

7).The candidate will review these rules before proceeding with the Resolution of Support interview process. Any candidate who does not agree to these rules and sign off on them will not be interviewed or screened by the Resolution of Support Committee and therefore will not be eligible for the Resolution of Support from Senate District 46 Central Committee.

Volunteer and Events Committee. A Standing Committee of five (5) members of the Executive Committee. The Volunteer Committee will recruit and maintain Volunteers for Events and Festivals.

Fundraising Committee. A Standing Committee of five (5) members of the Executive Committee. The Fund Raising Committee will plan and develop ways of raising revenue for the Senate District.

Technology and Communications Committee. A Standing Committee of six (6) members of the Executive committee. The Technology and Communications committee will help the Senate District with web issues, communications, messaging, and presenting the Public Face of the senate district.

Conventions 

SD46 Convention – Saturday, March 14th, 2020 – St. Louis Park, High School, 6425 W 33rd Street, SLP, MN 55426 Registration 9am – Call to Order 10am
Hennepin County Convention – Saturday, April 18th, 2020 – 12pm Registration 1pm Call to Order – Hopkins North Junior High School, 10700 Cedar Lake Rd. Minnetonka, MN 55305
CD3 Convention (Plymouth/Medicine Lake Precincts) – May 9, 2020 9am – Park Center Senior High School 7300 Brooklyn Blvd, Brooklyn Park, MN 55443
CD5 Convention – May 9, 2020 9am – South High School – 3131 19th Ave S. Minneapolis, MN 55407
State Convention – May 30-31 – Rochester Civic Center  https://www.dfl.org/caucuses-conventions/faqs/
National Convention – July 13 – 16th, 2020 – Milwaukee, WI –  https://www.demconvention.com/